2019 CMCP ANNUAL CONFERENCE SPONSORSHIP DETAILS/LOGISTICS
TITLE SPONSOR
Please review the following information carefully. If you have any questions, please contact:
CMCP Conference Team | sponsorlogistics@cmcp.org | (510) 929-0470
Visit https://cmcp.org/conference for complete conference and hotel details.
Date and Location
Dates: | Wednesday to Friday, September 11-13, 2019 |
Location: | The L.A. Grand Hotel Downtown 333 S. Figueroa St. Los Angeles, CA 90071 (213) 617-1133 |
For Conference Agenda, please visit https://www.cmcp.org/conference/.
Welcome Letter
Conference Attendance and Registration
8 full conference registrations
8 General Counsel Reception-only registrations
4 Recognition Lunch-only registration
*All applicable sponsor benefit registrations (Full Conference/GC Reception/Recognition Lunch) must be registered/used no later than August 2, 2019, to be guaranteed admittance to the Conference. For CMCP law firm member sponsors, please note that minority attorneys wishing to be included in the first round of Corporate Connections matching need to be registered no later than July 30, 2019.
Additional full conference and General Counsel Reception-only registrations, as well as Recognition Lunch-only registrations, are available at the applicable fee for each registration type.
All conference attendees must register prior to the deadlines below, even if attending under a conference sponsor registration.
LAST DAY TO REGISTER FOR FULL CONFERENCE WITH CORPORATE CONNECTIONS INTERVIEWS: August 12, 2019
LAST DAY TO REGISTER FOR FULL CONFERENCE WITHOUT CORPORATE CONNECTIONS, AND FOR RECOGNITION LUNCH-ONLY OR GC RECEPTION-ONLY August 16, 2019.
Registration close dates are final. There will be no exceptions or extended registration date.
Register all attendees online at the CMCP conference website registration page here: https://www.cmcp.org/conference/register. For sponsor benefit registrations, use Special Registrant Code CMCP30TH then select “Conference Sponsor” from the Special Registrant Type field. Sponsor benefit registrations are limited to the number of complimentary registrations indicated above.
Marketing Materials/Attendee Gift for Conference Tote Bag
The material or gift must be delivered to the conference hotel no earlier than Friday, September 6th, and no later than Tuesday, September 10th. (If your organization is also an exhibitor, the items for the Conference Tote Bag must be in a separate box from any exhibitor materials and be marked as such.
You may deliver your marketing material/attendee gift to the hotel in one of the following ways:
- Small Luggage Cart: if you can carry your materials in on a small luggage cart, you can enter through the lobby or valet entrance. Otherwise you must use the hotel loading dock
- Loading Dock: the loading dock is open and will only accept deliveries from 7am to 2pm. When using the loading dock, your materials must be delivered to the exhibit area by a house-person. Your organization is responsible for all hotel delivery charges
- Messenger Service: if a messenger service delivers your materials, they must use the loading dock. Please inform the messenger service of the times the loading dock is open for deliveries.
All items shipped or delivered by messenger must be clearly labeled as follows:
The L.A. Grand Hotel Downtown
Please Hold for CMCP Conference 9/11-9/13
ATTN: Malia Stevens c/o Teaira Beckett
333 S. Figueroa Street
Los Angeles, CA 90071
(213) 617-1133
Please label boxes separately as follows: “For Display Table, Box #___ of #___.”
So that our on-site team can inventory and distribute appropriately, prior to sending but no later than September 4th, please let CMCP know:
- how many boxes in total you are sending
- contents of the boxes
- tracking number
- shipping vendor you are using
Exhibit Display Table
(applicable ONLY if your organization purchased as an add-on – please check your confirmation e-mail)
The hours for set-up, break-down and exhibiting are:
September 12 | Set-Up: Exhibit Hours: Breakdown: |
7:00am to 8:00am 9:00am to 5:30pm None |
September 13: | Exhibit Hours: Breakdown: |
8:00am to 2:30pm 2:30pm to 3:30pm |
You may deliver your exhibitor materials to the hotel in one of the following ways:
- Small Luggage Cart: if you can carry your materials in on a small luggage cart, you can enter through the lobby or valet entrance. Otherwise you must use the hotel loading dock.
- Loading Dock: the loading dock is open and will only accept deliveries from 7am to 2pm. When using the loading dock, your materials must be delivered to the exhibit area by a house-person. Your organization is responsible for all hotel delivery charges.
- Messenger Service: if a messenger service delivers your materials, they must use the loading dock. Please inform the messenger service of the times the loading dock is open for deliveries.
All items shipped or delivered by messenger must be clearly labeled as follows:
The L.A. Grand Hotel Downtown
Please Hold for CMCP Conference 9/11-9/13
ATTN: Malia Stevens c/o Teaira Beckett
333 S. Figueroa Street
Los Angeles, CA 90071
(213) 617-1133
Please label boxes separately as follows: “For Display Table, Box #___ of #___.”
So that our on-site team can inventory and distribute appropriately, prior to sending but no later than September 4th, please let CMCP know:
- how many boxes in total you are sending
- contents of the boxes
- tracking number
- shipping vendor you are using
Pop-Up Marketing Banner
Please follow shipping guidelines and deadlines above, and label shipping container as follows: “Pop-up Banner.”
Shipping Post-Event
Sponsor Benefits
Event Website
- Logo displayed on
- Top of all main section webpages
- Prominently displayed on home page
- All conference promotional materials
- All logos linked to sponsor’s website
On-Site / At Conference
- Logo displayed on all signage
- Pop-up marketing banner sign
- Logo on top of ‘Thank You Sponsors’ banner sign
Email Bulletins and Social Media
- Logo on all conference eBulletins – top banner
- Logo on social media page banner
- Ad posted and shared
- Thank you sponsor @mentions
Event Program (Print and Digital)
- Logo displayed on front cover and ‘Thank You Sponsors’ page
- Welcome letter from GC or managing partner
- Full page Ad
Mobile App
- Logo displayed on
- Title/splash screen
- Sponsor profile screen
- Sponsor Ad on profile screen
Attendee Tote Bags
- Logo printed on front of bag
- Include marketing materials or a gift in bag
Complimentary Registrations
- 8 full conference registrations
- 8 GC reception-only registrations
- 4 recognition lunch-only registrations